Services Web Sites Covered
This policy describes what information may be collected about you when you use the services made available through Lecturepad.org (as defined below), how this information may be used, how you can control how your information is used and what precautions are taken against unauthorized access or use of your information. The services made available through the Lecturepad.org may be provided in a variety of mediums and devices now known or hereinafter developed including mobile applications, and include without limitation news, reference tools and applications, sponsored programming, personalized content, continuing medical education, communication tools, case consult, live lectures and discussion boards (collectively, the “Services”). We are not responsible for how other websites treat your privacy once you leave one of our websites.
Information We Collect
Information We Collect from Unregistered Visitors
Information We Collect When You Register
Continuing Medical Education
When you participate in a Continuing Medical Education (CME) or a Continuing Education (CE) activity through the Services, you may be asked to provide personally identifiable information such as your name and mailing address. In addition to personally identifiable information, aggregated non-personally identifiable information about the activities undertaken by CME/CE participants is recorded. Information that you provide in connection with your participation in CME/CE activities, either when registering or requesting credit, may be used to submit to supporters of CME/CE activities. Supporters will receive only aggregated data about CME/CE activities that they support.
The Lecturepad editorial staff has access to files containing personally identifiable information, including evaluation forms and aggregated CME /CE participant information. These files can be accessed in order to respond to your questions or comments. Lecturepad may also use personally identifiable information, including registration information and evaluation data, in assessing educational needs and evaluating its education activities.
Information from Outside Sources
We may collect additional information about registered users from third party sources to assist us in providing the Services. For example, we use such information to verify and update registration information and confirm licensure status.
- Discussion Boards: When you post a message to a discussion board, your basic profile will be available for all registered users to see. This basic profile consists of your name, specialty and geographic information. You may, at your option, choose to display additional information in your profile. You should not post any information about you or any other person (including any patient) to a discussion board or other public forum if you want to keep such information private or you are required by law to keep such information private. Information you post to discussion boards is considered public information and may be used by us and third parties.
- Tools: Clinical tools may be available through the Services. These tools may require you to provide information for the tools to operate. These tools may store information that you provide on our servers.
- Additional Forms and Emails: We may also ask you to provide additional information after you register if you want to obtain additional services or information or to resolve complaints or concerns.
Most browser software can be set to reject all cookies. If your browser is set to reject cookies, websites that are cookie-enabled will not recognize you when you return to the website, and some website functionality may be lost. The Help section of your browser will tell you about your options for managing your cookies.
We may use web beacons and cookies to serve you targeted advertisements when you visit other websites owned and operated by Lecturepad. We may also use web beacons to track who has opened our emails. Web beacons are tiny graphic image files, embedded in a website page that notify the home server (which can belong to the host website, a network advertiser, or some other third party) on a non-personally identifiable basis that some interaction has taken place. This notice may also result in a cookie being set on your device, as described above.
Mobile Device Application
We are committed to protecting the privacy of children. The site is designed and intended for use by adults, and are not intended for, nor designed to be used by children under the age of 18. We do not collect personally identifiable information from any person we know is under the age of 18.
Uses and Disclosures We Make of Information
We create aggregate data about users of our Services for product development and improvement activities. We also use it for market analysis. We may provide information about users of our Services in aggregate form to third parties. For example, Lecturepad may tell a client what percentage of registered users of the Lecturepad Network reside in a particular geographical area or specialize in a particular clinical area, or what percentage of participants in a market research survey selected a particular response to a survey question. When aggregated information is provided to a third party, it is pooled with many individual records and stripped of any data that could be used to identify an individual. Any third party that receives aggregated information must agree not to attempt to re-identify the people it belongs to. Depending on our agreement with the third party, we may or may not charge for this information.
Marketing and Advertising
In addition to aggregate information (discussed previously), we each may each share some kinds of personally identifiable information with third parties as described below.
- Market Research: From time to time, we may invite you to participate in sponsored or unsponsored market research surveys as further described above. We may provide aggregate information from the survey results to third parties including the survey sponsor, if applicable. If you receive remuneration for participating in a sponsored survey, we may be required to provide the sponsor with personally identifiable information about you for its recordkeeping and regulatory reporting purposes. We will not provide any sponsor with your survey responses on an identifiable basis unless we obtain your consent prior to your participation in the survey. If you participate in a survey administered by a third party market research company, this company may identify you when you participate in the survey. We require these companies to agree that they will not provide the survey sponsor with personally identifiable information about you based on your participation in the survey, nor will they market to you based on such participation.
- Legal Requirements: We may release account and other personally identifiable information when we believe release (1) is required to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order; or (2) is reasonable in response to a physical threat to you or others, to protect property or defend or assert legal rights. In the event that we are legally compelled to disclose your personally identifiable information to a third party, we will attempt to notify you unless doing so would violate the law, court order or government instruction.
- Consent: We may release personally identifiable information to a third party in accordance with your consent, subject to the purposes and limits that we disclose when we request your consent. For example, when you choose to participate in a Sponsored Program, we will provide certain personally identifiable information to the sponsor of such program, as further described above.
If we discover that a third party inadvertently disclosed personally identifiable information about any of our users, we will take immediate action to prevent further occurrences.
Security of Information
We have implemented technology and security policies, rules and other measures to protect the personal data that we have under our control from unauthorized access, improper use, alteration, unlawful or accidental destruction, and accidental loss. We also protect your information by requiring that all our employees and others who have access to or are associated with the processing of your data respect your confidentiality.
We use security methods to determine the identity of registered users, so that appropriate rights and restrictions can be enforced for that user. Reliable verification of user identity is called authentication. We use both passwords and usernames to authenticate users. Users are responsible for maintaining their own passwords.
Employees are required to keep your information private, as a condition of their employment with us. Only selected, authorized employees are permitted to access health information.
Access to Information and Choices
Correction of Information We Have About You
If you believe that there are errors in the registration information associated with your account, you may edit your personal profile any time that you like. You can directly edit your user profile on the Professional Site on which you initially registered. Requests for deletion of your record may result in your removal from the registry, but we may keep certain demographic information about you for product improvement purposes. You may contact Customer Support and ask for the changes that you would like to make.
Lecturepad is based in the United States. We may store, process and/or transfer personal data that we collect in connection with your use of the Services to countries outside of the European Economic Area (EEA). This means that your personally identifiable information may be transferred to, processed and held both inside and outside the EEA. By using the Services, you consent to our transferring your information to countries outside the EEA, if necessary, for our legitimate business purposes. We will take reasonable steps to ensure your information is adequately protected.
Privacy Questions or Concerns
For privacy questions or concerns about one of our Web sites or Services, please contact LecturepadPrivacy@lecturepad.org
Effective date: June 2, 2018